Track My Sales
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For gas stations and convenience stores

No more paper day sheets.

Your manager enters the day once, in minutes. The day sheet, the monthly report and the view of every store build themselves.

Book a demo See pricing

$25 per store a month · Unlimited users · Nothing to install

A frame from the demo: one store's whole day on one screen, with sales, fuel by grade, payments and cash in hand. Watch the demo0:56
A paper daily sales sheet filled in by hand. The short or over box at the bottom is circled in red pen with the note: again?

Paper day sheets

Three things you want to know every night.

On paper, you find out when the sheet reaches you.

Did every store close?
A day with no sheet shows in red on that store's calendar.
Is a drawer short?
Short or over is worked out as the day is entered, to the penny.
Where did the money go?
Vendor invoices, expenses, salary, safe drops and bank deposits are on the same sheet as the sales.

How it works

The day is entered once. Every report comes from it.

  1. The fuel part of the entry screen: gallons, cost and price per gallon for regular, plus, premium and diesel.

    Your manager enters the day

    At close, they type the totals from the register and pump reports: gallons, inside sales, vendor invoices, safe drops, cards and lottery. The screen uses the same lines as the paper sheet.

  2. Card totals and lottery payout typed in, with a green line underneath: Short / Over, plus $1.23 over.

    The sheet does the adding up

    Totals, short or over and cash in hand are worked out as the numbers go in. Cash in hand carries over to the next day.

  3. A store's card for September with a calendar of closed days and a red note: 1 day not closed.

    You see every store

    The day sheet is emailed to you when the day is saved. On your phone or computer you see each store's month, with a missed day or a short drawer marked.

The screens

See the day, the month and every store.

Swipe or use Next to go through them. The stores and numbers shown are sample data.

Daily overview for Sunrise Fuel & Mart: grocery, gas and total sales, gallons by grade, a detail report and cash in hand.
The daySales, gallons by grade, payments, vendor bills and cash in hand on one screen, with short or over worked out.
An email from Track My Sales with the day's summary, and the two attachments: the day sheet as a picture and the statement as a PDF.
Your inboxThe day sheet is emailed when the day is saved: a summary in the message, the sheet attached as a picture and a PDF.
Four store cards, each with a calendar of September. One store shows a red note: 1 day not closed.
Every storeOne card per store with a calendar of the month. A day with no sheet is marked in red, and so is a short drawer.
Charts for all stores: fuel sales by week, expense breakdown, what sold by category and vendor payments.
ChartsSales, fuel, what sold, expenses, vendor payments and lottery, for the last 7 days up to 3 years.
Monthly report for September: where the money went, and one line per store with sales, tax, purchases, salary, expenses and balance.
The monthEach store's month added up: sales, tax, purchases, salary, expenses and balance. Open a store to see every day. Download as CSV or PDF.
Edit history: a list of changes to closed days, each with the person, the time, and the number before and after.
Edit historyWhen someone on your team changes a closed day, you see who, when, and the number before and after.
The same day shown in a computer browser and on a phone.
Any deviceThe same numbers on a phone, tablet or computer. You log in from a browser, and there is nothing to install.
1 / 7 Sample data

Your kind of store

Set up for the way each store sells fuel.

  • Own fuel

    You buy and sell your own fuel

    Enter gallons by grade. Cost and price per gallon carry over from the day before, and fuel sales are worked out for you.

  • Supplier's fuel

    You sell a supplier's fuel on commission

    Enter gallons and your rate. The sheet works out your commission and what is due between you and the gas company.

  • Store only

    You have no pumps

    The same sheet without the fuel lines: grocery, lottery, scratch-offs, cards, EBT, vendors and cash.

Several stores of different kinds? Each store is set up on its own.

Pricing

One price per store.

$25per store,
per month

Or pay yearly: $300 per store, per year.

  • Unlimited users: owners, partners and managers
  • Daily, monthly and all-store reports, with charts
  • The day sheet emailed when each day is saved
  • Edit history for changes to closed days
  • Phone, tablet and computer
3 stores $75 a monthor $900 a year

One-time setup fee, quoted after a short call. It covers creating your stores, users, vendors and opening balances.

Book a demo

Questions

Common questions

Something else? Ask us.

Does it connect to my register or pumps?

No. Your manager types the day's totals from the register and pump reports, the same numbers that go on the paper sheet today. Nothing is installed at the store.

What do I need to use it?

A phone, tablet or computer with a web browser. There is no app to download. You log in at trackmysales.store.

Who can see my numbers?

The people you add. Owners, partners and managers each get their own login and see only the stores they are assigned to. There is no charge per user.

Can a manager change a day after it is saved?

A manager can correct a day for 30 days. Each change is recorded with who made it, when, and the number before and after, and you are notified.

Can I get my numbers out?

Yes. Any day saves as a picture or a PDF. The monthly report downloads as a CSV file, which opens in Excel, or as a PDF.

What does setup cover?

Creating your stores, users and vendors and entering your opening balances. The setup fee is one-time and is quoted after a short call.

Book a demo

See it with your own store's numbers.

Message us on WhatsApp, send an email, or leave your details and we will get back to you.

WhatsApp (754) 269-7139Message on WhatsApp
Email hawk.tech.miami@gmail.com

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